Legalization of employment contract to work (For Thai nationals going to work in Sweden/ Latvia)

The Employer or the Employee must send employment contract(s) to the Royal Thai Embassy in Stockholm for legalization before coming to work in Sweden/Latvia. This process will take approximately 1-2 weeks and depends on the number of contracts.

 

Process in Sweden

1. Signature Certification by a Notary Public

If the original document you want to certify is written in the local language (Swedish or Latvian), it must first be translated into English. You can find a list of certified translation agencies at Kammarkollegiet.

Afterward, take your documents to a Notary Public (you can search for law firms at hitta.se) to have your signature witnessed or your document copies certified by the Notary Public.

2. Legalization by the Ministry of Foreign Affairs:

Take both the original document and the English translation must then be legalized by the Ministry of Foreign Affairs of Sweden (Utrikesdepartementet) or the Ministry of Foreign Affairs of Latvia (for Thai nationals in Latvia). Both the original document and the translation must be legalized.

3. Legalization at the Royal Thai Embassy: 

After legalization by the above authorities, the documents can be brought the documents to the Royal Thai Embassy in Stockholm for further legalization. 

 

Options for Legalizing Your Documents:

Option 1: Submission at the Embassy (Appointment Required)

    • Important: You must book an appointment before visiting the Embassy. [Click here to book your appointment].
    • Legalizations are processed while you wait, with a maximum of 8 documents per visit.
    • For more than 8 documents, the additional ones will be processed within a few working days and can be collected later.

Option 2: Submission by Post

    • Processing time for postal submissions is approximately one week, excluding postage time.
    • Registered Postage Label Required:
      1. Purchase a registered postage label (REKOMENDERAD BREV, INTERNETBETALD) via PostNord.
      2. Click on "Köp frakt online", select "REK" and choose "250g."
      3. Print the self-addressed return label, affix it to the envelope, and send it along with your documents.

Sender's Address:

Royal Thai Embassy (Legalization)

BOX 26220

100 40 STOCKHOLM

Please provide your email address, as the label and receipt will be sent to the email address you provide.

Recipient's Address:

[Write your address in Sweden or Latvia, telephone number and email address]

*The person at the recipient's address must have a valid ID card to pick up the registered return envelope.

 

Required Documents:

  1. Application form (click to download) Please print and fill in all details. (1 application for 1 submission/visit. There is no need to write this application separately for each employee.)
  2. The original and a copy of the employment contract. The original must be legalized by a Notary Public AND the Ministry of Foreign Affairs (UD Juridiska Expedition) of Sweden / Ministry of Foreign Affairs of Latvia (for Latvian citizens), and then make a copy.
  3. A copy of Decision from Migrationsverket in Sweden/ Decision from Office of Citizenship and Migration Affairs Republic of Latvia.
  4. A copy of the employees' passport. 
  5. A copy of the employers' passport.
  6. A returned envelope with the attached postage label (If you send your documents for legalization by post).

 

Legalization Fee:

  • 180 SEK per stamp (Effective from 5 November 2024)
    Note: Payment is accepted via Swish only.

  • For those residing outside Sweden or sending documents from Latvia, please include 180 SEK per stamp in cash with your documents in the envelope. Ensure you send us your documents for review before mailing them.

  • For postal submissions, please include your phone number and email address in the application form. We will contact you to arrange payment.

 

For more information, please reach out to us via email at consular@thaiembassy.se or contact us at 085 880 4258 from Monday to Friday, 2-4 pm.